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Five Things a Property Manager Must Know

Updated: Mar 9, 2023

Choosing a property manager is a process every landlord must take seriously, as that person will be in charge of the success of their investment. Being a successful property manager requires knowledge and skill. It’s not just about finding tenants or collecting rent. It takes a lot of knowledge and experience to successfully manage any type of property. We want to share with you the top general things they should master.

So what are five things that a property manager must know? Read on to find out.

1. Laws and Regulations

A property manager must be familiar with the laws and regulations related to rental properties in their area. This includes understanding local zoning, fair housing, lease, and other applicable laws. They should also know the local ordinances and building codes. This can help them ensure that the property is in compliance with all safety and health regulations. It can also help property managers take proactive steps to prevent any potential issues from arising.

As they play an integral role in the real estate industry, they must be familiar with all relevant laws and regulations. Knowledge of these regulations can help them better serve their clients, comply with legal requirements, and ensure the safety of their tenants. Here are three key reasons why property managers need to understand the legal aspect of this business:

  • Protection of Tenants: Property managers must be aware of all relevant tenant laws to ensure the safety and security of their tenants. This includes understanding the rights of tenants and knowing the rules around tenant screening, maintenance, access, and privacy. Property managers must also be aware of any local tenant regulations or ordinances that may apply.

  • Compliance with Laws: Property managers must remain in compliance with all relevant laws, including those related to rental agreements, fair housing, and health and safety. Knowing these regulations can help property managers avoid legal issues and ensure their properties comply with all applicable laws.

  • Serving Clients: Familiarity with laws and regulations can help property managers better serve their clients. Having a thorough understanding of the legal requirements can help property managers advise their clients on potential risks and ensure that their properties are in compliance with all applicable laws.

2. Maintenance and Repair

Property managers must be able to assess the condition of the property, identify and address potential maintenance issues, and schedule necessary. According to these Austin property managers this helps to keep rental properties in good condition and to reduce the risk of future costly repairs.

For example, property managers should be able to recognize signs of water damage, such as peeling paint or mold and take steps to repair the damage. By addressing these issues promptly, property managers can reduce the risk of structural damage to the property and the potential for health and safety risks to tenants. Property managers should also be familiar with the necessary steps to take in the event of an emergency, such as a plumbing issue or a fire. In these situations, property managers must be able to respond quickly and take appropriate action to protect the property and its occupants.

3. Tenant Screening Process

Property managers are responsible for the day-to-day operations of a rental property, from collecting rent to resolving tenant disputes. As such, they must be familiar with the tenants' screening process to ensure they rent to reliable and responsible tenants. Here are a few reasons why property managers should be knowledgeable about the tenants’ screening process:

  • Reduce Risk: Property managers need to be aware of tenants’ credit histories, criminal records, and rental history in order to reduce their risk of potential legal issues or tenant disputes. Knowing this information can help property managers make informed decisions about their tenant selection process.

  • Protection of Property: Property managers need to know the tenants’ credit histories, criminal records, and rental history to ensure they are renting to tenants who will take care of the property and abide by the lease terms. This can help protect the property from potential damage or destruction.

  • Maintain Rental Income: When property managers screen tenants, they can ensure that their rental income is stable and reliable. This is important for the property's financial health and can help ensure that the property remains profitable.

4. Lease Agreements

Property managers should be familiar with the details of lease agreements. This includes understanding the different types of leases and the key components of each type. Being familiar with lease agreements is critical for property managers because it enables them to:

  • Understand tenant rights and obligations - Property managers need to be able to understand the terms of the lease agreement and the rights of tenants and landlords. This includes the length of the lease, rent amount, and any other obligations stipulated in the contract.

  • Enforce the terms of the agreement - Property managers need to be able to enforce the terms of the lease agreement, including rent payments and other obligations. This means being able to identify any violations of the agreement and taking action as necessary.

  • Protect landlords from potential liabilities - Property managers need to be aware of any possible liabilities that may arise from the lease agreement. This includes understanding the terms of the agreement, as well as any applicable laws and regulations.

5. Financial Management

Property managers should be familiar with the basics of financial management. This includes understanding how to read and interpret financial statements, create and manage a budget, and track income and expenses. Property managers should also be familiar with the laws and regulations related to financial management.

Property managers should also be familiar with the different financing options available for rental properties. This knowledge can help them secure the right financing for their rental property and ensure the finances are managed properly.


These five things are essential for any property manager to know. Laws and regulations, maintenance and repair, tenant screening, lease agreements, and financial management are all important pieces of knowledge that a successful property manager must have. With this knowledge, property managers can ensure that their rental property is managed properly and their investments are protected.

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